Home / Features

Built for how you actually work

Every feature was designed to save you time and cut the mental load of running a hostel.

One app. Every tool you need.

📊
Command-Centre Dashboard
Everything that matters, front and centre. Pending dues, today's collections, vacant rooms and P&L — at a single glance. Collect rent in 2 clicks from the pending list.
Rahul Sharma
Room 3 · ₹3,500 due
Pending
Priya Patel
Room 7 · ₹2,800 due
Pending
Amit Kumar
Room 5 · Paid
💬
WhatsApp Reminders
One tap sends a personalised reminder with the member's name, amount, and month — directly from your WhatsApp. No copy-pasting.
Hi Rahul 👋,
Your rent of ₹3,500 for May 2025 is due. Please pay at the earliest.
Thank you — HostelRoom.in 🏠
10:32 AM ✓✓
🚪
Room Management
Add rooms with capacity, type and rent. See occupied vs vacant beds in real time with live status tracking.
👥
Member Profiles
Full profiles with photo, ID documents (Aadhaar, PAN), rent plan and complete payment history.
📈
P&L Reports
Monthly income vs expenses chart. Net profit or loss calculated automatically. Know your numbers without a spreadsheet.
🧾
Auto PDF Receipts
Every payment gets a numbered receipt (RCP-0001…). Download as PDF or share directly on WhatsApp.
💸
Expense Tracking
Log food, electricity, water, maintenance, salaries and more with an inline Quick Add — no modal, no wasted clicks. Filter by category or month and export to CSV.
🍽️ Food ⚡ Electricity 💧 Water 🔧 Maintenance 💼 Salary 📶 Internet
📊
Partial Payments
Member paid half now? Record it. The balance is tracked, carried forward and shown automatically.
📤
CSV Export
Export payments, expenses or member data as CSV for your accountant, auditor or own records.

Your command centre

The dashboard is the first thing you see every day. It shows you exactly what matters — pending dues, recent collections, vacant rooms and monthly P&L — all at a glance.

Collect in 2 clicks
Click Collect on any pending member, enter the amount, save. Total time: 5 seconds.
📅
Switch month/year
Review any past month's data — collections, expenses, and P&L — from a single control.
💬
WhatsApp per member
One-tap WhatsApp reminder button on every pending member row.
₹42,500
Collected
₹8,000
Pending
₹36K
Net P&L
⏳ PENDING
Rahul Sharma
Room 3
₹3,500
Priya Patel
Room 7
₹2,800

Every bed, every room — tracked

Add rooms with capacity, sharing type and rent. See occupied vs vacant beds in real time. Switch between card view and status grid to find vacancies in seconds.

🛏️
Any configuration
Single, double, triple sharing — any room type with custom bed count and per-bed rent.
🔍
Live vacancy status
Instantly see occupied vs vacant beds. Filter by floor, type, or availability.
Room 3
Triple Sharing
2/3 occupied
₹3,500/bed
Room 7
Double Sharing
0/2 — Vacant
₹2,800/bed
Room 1
Single
1/1 full
₹5,000/bed
+
Add Room

Full member lifecycle

From joining day to exit — manage complete profiles, IDs, rent plans and payment history for every member.

📷
Member Photo
Capture or upload photos on signup
📄
ID Documents
Aadhaar, PAN, Passport stored
🔄
Room Transfer
Move members between rooms instantly
🚪
Exit & Relieve
Settle advance, record exit date
RS
Rahul Sharma
Room 3 · Male · Joined Jan 2025
📱 +91 98765 43210 · ₹3,500/mo
PP
Priya Patel
Room 7 · Female · Joined Mar 2025
📱 +91 87654 32109 · ₹2,800/mo
+ 36 more members

Collect rent without the hassle

From 6 clicks down to 2. The quick-collect flow is designed for the #1 daily task.

Quick Collect
Click Collect on any pending member, enter the amount, save. The entire flow is 2 clicks and 5 seconds.
📊
Partial Payments
Member paid half now? Record it as partial. The balance is tracked and shown automatically.
🧾
Auto Receipts
Every payment generates a numbered receipt (RCP-0001, 0002…). Download as PDF or share on WhatsApp.
📱
WhatsApp Reminder
One tap sends a personalised reminder with name, due amount and month via your WhatsApp app.
🗂️
Payment History
Filter by month, year, member or status. See paid, pending and partial payments in one view.
📤
CSV Export
Export your payment data as CSV for your accountant or your own records. One click.

Track every expense instantly

Log food, electricity, maintenance, salaries and more. Use the inline Quick Add — no modal, no extra steps.

  • Food, Electricity, Water, Internet, Maintenance, Salary
  • Log vendor name and payment mode
  • Filter by category or month
  • Export to CSV in one click

Know your numbers

Monthly P&L, collection summary, expense breakdown by category and occupancy trends — all automatically calculated.

  • Monthly income vs expenses chart
  • Net profit / loss at a glance
  • Occupancy rate by month
  • Export data as CSV or PDF
500+
Hostels using HostelRoom.in
50K+
Members managed
2
Clicks to collect rent
30
Day free trial

Try all features free for 30 days

No credit card. No setup fees. Just sign up and start managing smarter.